STA POLICIES
Everything you need to know about training at STA.
Our policies help create a safe, supportive and well-organised environment for athletes, families and coaches at Sunbury Stunt and Tumble Academy.
From fees and attendance to athlete safety, privacy and communication, we've brought the important information together in one place so you can quickly find what you need.
ENROLMENT TERMS & CONDITIONS
When a parent or guardian enrols an athlete at STA, they confirm they are authorised to do so, that the information they provide is accurate, and that they accept the commitment and conditions applying to the athlete's program.
Different STA programs have different commitments. Recreational classes generally operate by school term, while team programs may involve a longer commitment connected to training, competitions and the athlete's place within the team.
YOUR PROGRAM DETERMINES YOUR COMMITMENT.
Enrolling in an STA program means accepting the commitment that applies to that program. Weekly or fortnightly payment arrangements are payment instalments and do not change the underlying enrolment commitment.
AUTHORITY TO ENROL
The person completing the enrolment must be authorised to enrol the athlete and provide the information and consents required for participation.
PROGRAM COMMITMENT
Recreational, competitive, CheerStars and Cheer Sport programs have different commitment periods. Families should understand the commitment before accepting a place.
KEEP INFORMATION CURRENT
Parents and guardians are responsible for providing accurate enrolment, contact and medical information and updating STA when relevant information changes.
ATTENDANCE & SAFETY
Team programs rely on athlete attendance. Families must also tell STA about injuries, illness or other circumstances that may affect safe participation.
STA POLICIES APPLY
Enrolment is subject to STA's policies, including fees, medical and emergency consent, privacy, media, child safety and codes of conduct.
ELECTRONIC ACCEPTANCE
Completing and submitting STA's enrolment process electronically may be used to record acceptance of the applicable terms, policies and consents.
FORMAL STA TERMS Read the full Enrolment Terms & Conditions Enrolment, program commitments, payments, safety, privacy and participation
These Enrolment Terms & Conditions apply to enrolments with Sunbury Stunt and Tumble Academy (STA).
By enrolling an athlete with STA, the parent/guardian confirms that they have read, understood and accepted these terms and the STA policies that apply to the athlete's participation.
Authority to Enrol
The person completing the enrolment confirms that they are authorised to enrol the athlete and to provide the information, permissions and consents required for the athlete's participation.
The parent/guardian is responsible for ensuring that information provided to STA is accurate and complete.
Enrolment Commitments
The commitment associated with an enrolment depends on the program in which the athlete is enrolled.
Recreational classes are generally enrolled for the applicable school term.
Competitive team enrolments are generally a commitment for the applicable competition year or season.
CheerStars and Cheer Sport enrolments are generally a commitment through to the nominated competition or program completion date.
Families should consider the training, attendance, competition and financial commitment associated with a program before accepting a place.
Initial Withdrawal Period
Competitive, CheerStars and Cheer Sport team enrolments have an initial four-week withdrawal period from the athlete's commencement in the program.
Where an athlete withdraws during this initial period, the family's obligations will be determined in accordance with STA's Fees, Cancellations & Withdrawals Policy.
After the initial withdrawal period, the commitment applying to the relevant program continues unless STA agrees otherwise or applicable law requires otherwise.
Payment Options
STA may allow fees to be paid through different payment arrangements, including weekly, fortnightly or other agreed instalments.
The underlying commitment remains the commitment applicable to the athlete's program.
Athlete Absences
Fees are generally not reduced because an athlete is absent from a scheduled class or team training session.
This includes absences due to holidays, family commitments, school activities, minor illness or other personal circumstances.
Where an athlete is part of a team, parents/guardians should advise STA of absences as early as reasonably possible.
Injury and Medical Circumstances
Parents/guardians must provide STA with relevant and current information about injuries, medical conditions, allergies, medications or other circumstances that may affect the athlete's safe participation.
Where an athlete is injured or medically unable to participate, STA may modify or restrict participation where reasonably required for safety.
Financial arrangements relating to injury or medical circumstances are addressed under STA's Fees, Cancellations & Withdrawals Policy.
Competition Fees, Uniforms and Other Athlete-Specific Costs
Some programs involve costs in addition to regular training fees.
These may include:
- competition entry fees;
- uniforms;
- cheer shoes;
- event or registration fees;
- travel-related costs; and
- other items or services required for the athlete's program.
Where STA has already ordered, paid for, committed to or incurred an athlete-specific cost, that cost may remain payable even if the athlete later withdraws, subject to STA's applicable policies and Australian Consumer Law.
Withdrawal From a Competition
Where an athlete withdraws from a team or competition after competition-related costs have been committed, paid or incurred, those costs may remain payable.
If STA must replace the athlete and incurs additional competition-related costs for the replacement athlete, the withdrawing athlete's parent/guardian may be responsible for those additional costs where they are actually incurred or committed because of the withdrawal.
STA will not charge a replacement cost that has not actually been incurred or committed.
Competition and Event Changes
Competitions and external events are operated by third-party providers and may be changed, postponed or cancelled for reasons outside STA's control.
Where this occurs, refunds or credits for external provider costs will depend on the amounts STA is able to recover or avoid.
STA will not retain a refundable external-provider amount that has been returned to STA for the athlete where it should reasonably be passed on or credited.
Classes Cancelled by STA
Where STA cancels a class or training session and does not provide a reasonable replacement, make-up or alternative arrangement, STA will provide an appropriate credit, adjustment or other remedy where required.
Changes to Classes, Teams and Programs
STA may make reasonable changes to class times, coaching arrangements, training structures, team formations, stunt groups, athlete positions, routines or other program arrangements where required for operational, coaching or safety reasons.
STA will communicate significant changes to families where reasonably practicable.
Attendance and Team Commitment
Athletes enrolled in competitive, CheerStars or Cheer Sport teams are part of a team that may rely on their attendance for stunt groups, formations, routines and competition preparation.
Families are expected to make reasonable efforts to meet the attendance and competition commitments communicated for the team.
Parents/guardians should notify STA as early as reasonably possible where an athlete will be absent.
Medical Information
Parents/guardians must provide accurate and current information about relevant medical conditions, injuries, allergies, medications and other circumstances that may affect the athlete's participation.
Parents/guardians must advise STA as soon as reasonably possible when relevant information changes.
Emergency Medical Treatment
Where an athlete requires urgent medical attention and the parent/guardian or nominated emergency contact cannot be reached immediately, the parent/guardian authorises STA to take reasonable steps to protect the athlete's health and safety.
This may include:
- providing appropriate first aid;
- contacting the nominated emergency contact;
- calling Triple Zero (000);
- requesting ambulance assistance; and
- arranging or facilitating emergency medical treatment where reasonably necessary.
Any medical or ambulance costs remain the responsibility of the parent/guardian, subject to any applicable insurance or other coverage.
Personal Accident Insurance
Parents/guardians are responsible for considering whether personal accident insurance is appropriate for their athlete.
STA strongly recommends that athletes participating in cheerleading, tumbling, stunting and related activities have appropriate personal accident insurance or other suitable coverage.
Child Safety and Codes of Conduct
Athletes, parents/guardians, coaches and staff are expected to comply with STA's applicable child-safety requirements and codes of conduct.
STA may take reasonable action where behaviour creates a safety, wellbeing or serious conduct concern.
Privacy and Personal Information
STA collects and uses personal information for purposes connected with enrolment, athlete participation, administration, communication, safety, emergency management, payments and the operation of STA programs.
Personal information will be handled in accordance with STA's Privacy Policy and applicable legal obligations.
Photography, Video and Media
STA may photograph or record athletes during training, competitions, performances, events and other STA activities where the applicable media consent has been provided.
Media consent and the use of athlete photographs and video are governed by STA's Photo, Video & Media Consent Policy.
Communication
Parents/guardians are responsible for providing current contact details and monitoring the reasonable communication channels used by STA for information relevant to the athlete's program.
STA will take reasonable steps to communicate important program, training, competition and safety information to families.
Financial Difficulty
STA understands that financial circumstances can change.
Families experiencing genuine financial difficulty are encouraged to contact STA as early as possible.
STA may agree to an alternative payment arrangement where appropriate. Any alternative arrangement should be agreed with STA and does not automatically remove or reduce the underlying amount owed.
Overdue Accounts
Where an account becomes overdue, STA may contact the parent/guardian to request payment or discuss an appropriate arrangement.
Where an account remains overdue and no reasonable arrangement has been made, STA may suspend participation or decline a future enrolment, subject to applicable law and the circumstances.
Suspension or Removal From a Program
STA may suspend or remove an athlete from a program where reasonably necessary because of serious or repeated safety, conduct or participation concerns.
Where reasonably possible and appropriate, STA will consider the circumstances, the seriousness of the concern and whether other reasonable steps are available before removing an athlete.
Child safety and the safety of athletes, staff and other participants will remain the priority.
STA Policies
Enrolment with STA is subject to the policies and codes reasonably applicable to the athlete's participation.
These may include STA's:
- Fees, Cancellations & Withdrawals Policy;
- Medical, Emergency Consent & Liability Waiver;
- Photo, Video & Media Consent Policy;
- Privacy Policy;
- Child Safe Code of Conduct;
- Athlete Code of Conduct; and
- Parent/Guardian Code of Conduct.
Australian Consumer Law
Electronic Acceptance
Where STA's enrolment process is completed electronically, submitting the enrolment form, selecting an acceptance option, providing an electronic acknowledgement or otherwise completing the enrolment process may be used as evidence that the parent/guardian has accepted the applicable enrolment terms, policies and consents.
FEES, CANCELLATIONS & WITHDRAWALS
STA fees are based on the program an athlete is enrolled in and the commitment attached to that program. Payment frequency does not change the underlying enrolment commitment.
We want families to understand what they are committing to before joining a class or team. The information below explains how fees, absences, withdrawals, competition costs, credits and payment arrangements are handled at STA.
WEEKLY DOESN'T MEAN WEEK-TO-WEEK.
Weekly or fortnightly payments are simply instalment options. The actual commitment depends on the program: recreational classes are generally a term commitment, while team programs may continue through a competition or competition season.
RECREATIONAL CLASSES
Recreational enrolment is generally for the applicable school term. Fees remain payable for that commitment even when an athlete misses an individual class.
TEAM PROGRAMS
Competitive teams involve a competition-year or season commitment. CheerStars and Cheer Sport teams generally involve a commitment through to their nominated competition.
FIRST FOUR WEEKS
Competitive, CheerStars and Cheer Sport athletes have an initial four-week withdrawal period. After this period, the full program commitment generally applies.
ABSENCES
Athlete absences generally do not reduce fees because coaching, staffing, facility and team commitments continue whether or not an athlete attends.
COMPETITION & UNIFORM COSTS
Athlete-specific costs already ordered, paid or committed may remain payable if an athlete withdraws, including certain competition and uniform costs.
TALK TO US EARLY
If financial or medical circumstances change, contact STA as early as possible. We can consider the individual circumstances and discuss appropriate arrangements.
FORMAL STA POLICY Read the full Fees, Payment Commitments, Cancellations & Withdrawals Policy Fees, commitments, absences, withdrawals, credits and payment arrangements
This policy explains the payment commitments, cancellation arrangements, withdrawal requirements and related financial responsibilities that apply to enrolments with Sunbury Stunt and Tumble Academy (STA).
The commitment associated with an athlete's enrolment depends on the program in which they are enrolled. Payment frequency is a method of paying that commitment and does not change the length of the enrolment.
Payment Options
STA may offer weekly, fortnightly or other agreed payment arrangements depending on the program.
The underlying financial commitment remains the commitment applicable to the athlete's program.
Recreational Classes
Recreational athletes are generally enrolled for the applicable school term.
Once enrolled, fees for the applicable term remain payable unless STA agrees otherwise or applicable law requires otherwise.
Payment by weekly or fortnightly instalments does not change the term-based commitment.
Competitive Teams
Competitive team enrolment is generally a commitment for the applicable competition year or competition season.
Because competitive routines, stunt groups, formations and competition entries rely on the athletes who accept positions on the team, withdrawing after the initial withdrawal period may affect the entire team.
Competitive athletes have an initial four-week withdrawal period from commencement in the program.
Where an athlete withdraws during this initial period, regular training fees are payable for the period in which the athlete participated, together with any athlete-specific costs already paid, ordered, committed or incurred by STA.
After the initial four-week period, the financial commitment for the applicable competition year or season generally remains payable unless STA agrees otherwise or applicable law requires otherwise.
CheerStars and Cheer Sport Teams
CheerStars and Cheer Sport enrolments are generally a commitment through to the nominated competition or program completion date.
Athletes have an initial four-week withdrawal period from commencement in the program.
Where an athlete withdraws during the initial four-week period, regular training fees are payable for the period in which the athlete participated, together with any athlete-specific costs already paid, ordered, committed or incurred by STA.
After the initial four-week period, the financial commitment through to the nominated competition or program completion date generally remains payable unless STA agrees otherwise or applicable law requires otherwise.
Athlete Absences
Fees are generally not reduced or refunded because an athlete misses a scheduled class or training session.
This includes absences caused by holidays, school activities, family commitments, minor illness or other personal circumstances.
STA continues to incur coaching, staffing, facility and program costs and, for team programs, the athlete's position continues to be held within the team.
Injury and Medical Circumstances
STA understands that injury and medical circumstances can affect an athlete's ability to participate.
Where an athlete is injured during an STA activity or experiences a significant medical circumstance, STA may consider an appropriate adjustment, credit or other arrangement based on the individual circumstances.
Where an injury occurs outside STA, STA may also consider whether a credit or other arrangement is appropriate. Any such arrangement will depend on the circumstances and is not automatic.
STA may request reasonable medical information or clearance where necessary to understand an athlete's participation restrictions or return-to-training requirements.
Competition Fees and Other Athlete-Specific Costs
Some programs involve athlete-specific costs in addition to regular training fees.
These may include:
- competition entry fees;
- event registration fees;
- uniforms;
- cheer shoes;
- travel-related costs; and
- other items or services specifically obtained for the athlete.
Where STA has already paid, ordered, committed to or incurred an athlete-specific cost, that cost may remain payable even if the athlete later withdraws.
Withdrawal From a Competition and Replacement Athlete Costs
Where an athlete withdraws from a team or competition after competition-related costs have been committed, paid or incurred, those costs may remain payable.
If the withdrawal requires STA to replace the athlete and STA incurs additional competition-related costs for that replacement athlete, the withdrawing athlete's parent/guardian may be responsible for those additional costs where they are actually incurred or committed because of the withdrawal.
Competition Changes or Cancellations Outside STA's Control
Competitions and other external events are operated by third-party providers and may be postponed, changed or cancelled for reasons outside STA's control.
Where this occurs, refunds or credits for external provider costs will depend on what STA is able to recover, avoid or have credited by the relevant provider.
STA will not retain an external-provider refund that has been returned to STA for an athlete where that amount should reasonably be passed on or credited.
Uniforms and Ordered Items
Uniforms and other athlete-specific items may be ordered specifically for an athlete.
Once an item has been ordered, personalised, supplied or otherwise committed to by STA, the cost may remain payable even if the athlete later withdraws.
Where STA can reasonably cancel an order or obtain a refund without cost, STA will take that into account when determining any amount payable.
Required Training and Competition Participation
Competitive, CheerStars and Cheer Sport athletes may have required training sessions, additional training, competition preparation or nominated competitions as part of their program.
Families are expected to make reasonable efforts to meet the commitments communicated for the team.
An athlete's inability to attend a required session or competition does not automatically remove the financial commitment associated with their enrolment.
Classes Cancelled by STA
Where STA cancels a scheduled class or training session, STA may provide a make-up session, alternative training arrangement, credit or other reasonable remedy.
Where STA does not provide a reasonable replacement, make-up or alternative arrangement, an appropriate credit, adjustment or other remedy will be provided where required.
Changes to Classes, Teams or Training Arrangements
STA may make reasonable changes to training times, coaching arrangements, class structures, team formations, stunt groups or other program arrangements where required for operational, coaching or safety reasons.
Significant changes will be communicated to families where reasonably practicable.
Financial Difficulty and Payment Arrangements
STA understands that family circumstances can change.
Families experiencing genuine financial difficulty are encouraged to contact STA as early as possible rather than allowing an account to become significantly overdue.
STA may agree to an alternative payment arrangement where appropriate.
An alternative payment arrangement changes the timing of payments only unless STA expressly agrees otherwise. It does not automatically reduce or remove the underlying amount owed.
Overdue Accounts
Where an account becomes overdue, STA may contact the parent/guardian to request payment or discuss an appropriate arrangement.
Where an account remains overdue and no reasonable arrangement has been made, STA may suspend an athlete's participation or decline a future enrolment, subject to applicable law and the individual circumstances.
Credits
Where STA agrees to provide a credit, the credit will generally be applied to the family's STA account or a future applicable charge unless another arrangement is agreed.
The nature and value of a credit will depend on the circumstances in which it is provided.
Removal From a Program by STA
Where STA removes an athlete from a program because of a serious or repeated safety, conduct or participation concern, STA will consider the circumstances when determining any remaining financial obligations.
Athlete-specific costs already paid, ordered, committed or incurred may remain payable where those costs cannot reasonably be recovered.
Nothing in this section limits any rights the family may have under applicable law.
Parent/Guardian Acknowledgement
By enrolling an athlete with STA, the parent/guardian acknowledges that they are responsible for understanding the commitment and fees associated with the athlete's program.
The parent/guardian also acknowledges that payment by instalments does not alter the underlying enrolment commitment.
Australian Consumer Law
MEDICAL, EMERGENCY & INJURIES
Cheerleading, tumbling, stunting and gymnastics-based activities are physical activities and involve inherent risks. STA takes reasonable steps to provide a safe training environment, but those risks cannot be completely eliminated.
Keeping us informed about an athlete's medical conditions, injuries, allergies and medications helps our coaches make appropriate decisions about participation and respond if an emergency occurs.
KEEP US UPDATED.
Parents and guardians must tell STA about relevant medical conditions, injuries, allergies, medications or changes that may affect an athlete's safe participation.
PHYSICAL ACTIVITY HAS RISKS
Cheerleading, tumbling and stunting involve physical risks including falls, collisions, strains, sprains, fractures and concussion.
MEDICAL INFORMATION
Parents and guardians must provide accurate, current information about medical conditions, injuries, allergies and medications that may affect participation.
INJURY & ILLNESS
Athletes should not participate where doing so would be unsafe. Coaches may modify or restrict participation and may recommend medical clearance before returning.
EMERGENCY CARE
If urgent care is required, STA may provide first aid, contact emergency contacts, call Triple Zero (000), request an ambulance or arrange emergency treatment.
MEDICAL COSTS
Ambulance, medical and treatment costs remain the responsibility of the parent or guardian, subject to any applicable insurance or other coverage.
PERSONAL ACCIDENT INSURANCE
STA strongly recommends appropriate personal accident insurance. TEAM AASCF All Star Access is one available option for eligible athletes.
FORMAL STA POLICY Read the full Medical, Emergency Consent & Liability Waiver Medical information, injuries, emergency treatment, risk and personal accident insurance
This Medical, Emergency Consent & Liability Waiver applies to athletes participating in activities with Sunbury Stunt and Tumble Academy (STA).
By enrolling an athlete with STA, the parent/guardian acknowledges the physical nature of the activities, agrees to provide relevant medical information and provides the emergency consent described below.
Physical Activity and Inherent Risk
The parent/guardian acknowledges that cheerleading, tumbling, stunting, gymnastics-based activities, conditioning and stretching are physical activities involving inherent risks.
These risks may include, but are not limited to:
- falls;
- collisions with other athletes or equipment;
- strains and sprains;
- fractures;
- concussion; and
- other physical injuries.
STA takes reasonable steps to provide appropriate coaching, supervision, equipment, progressions and training practices. However, the risks associated with physical activity cannot be completely eliminated.
Medical Information
Parents/guardians are responsible for providing STA with accurate and current information about any medical condition, injury, allergy, medication or other health circumstance that may affect the athlete's participation or require a particular response in an emergency.
Parents/guardians must notify STA as soon as reasonably possible when relevant medical information changes.
STA coaches may modify, restrict or prevent an athlete's participation where they reasonably believe this is necessary for the athlete's safety or the safety of others.
Injury and Illness
Athletes should not participate in training or competition where injury, illness or another medical circumstance makes participation unsafe.
Where an athlete becomes injured or unwell during an STA activity, STA may provide appropriate first aid and may remove or restrict the athlete from further participation.
STA may recommend or require appropriate medical clearance before an athlete returns to particular activities where this is reasonably necessary for safety.
Emergency Medical Treatment
If an athlete requires urgent medical attention, STA will make reasonable attempts to contact the parent/guardian or nominated emergency contact.
Where the parent/guardian or emergency contact cannot be reached immediately, or where the circumstances require immediate action, the parent/guardian authorises STA to take reasonable steps to protect the athlete's health and safety.
This may include:
- providing appropriate first aid;
- contacting the nominated emergency contact;
- calling Triple Zero (000);
- requesting ambulance assistance; and
- arranging or facilitating emergency medical treatment where reasonably necessary.
Where circumstances are urgent, STA is not required to delay necessary emergency action while attempting to obtain further consent.
Medical and Ambulance Costs
Any ambulance, medical, hospital or treatment costs incurred for an athlete remain the responsibility of the parent/guardian, subject to any applicable insurance, ambulance membership, Medicare entitlement or other coverage.
Athlete Personal Accident Insurance
Parents/guardians are responsible for considering whether personal accident insurance or other appropriate insurance coverage is suitable for their athlete.
STA strongly recommends that athletes participating in cheerleading, tumbling, stunting and related activities have appropriate personal accident insurance or other suitable coverage.
One option available to eligible athletes is TEAM AASCF All Star Access.
For the current stated coverage period of 1 March 2026 to 28 February 2027, families can review TEAM AASCF All Star Access information and registration directly through AASCF.
Insurance products and coverage are provided by third parties. Families should review the current terms, eligibility, benefits, exclusions and coverage directly with the relevant provider.
Parent/Guardian Acknowledgement
By enrolling an athlete with STA, the parent/guardian acknowledges that:
- cheerleading, tumbling, stunting, gymnastics-based activities, conditioning and stretching involve inherent physical risks;
- STA takes reasonable steps to manage safety but cannot eliminate all risk associated with physical participation;
- they are responsible for providing accurate and current medical information relevant to the athlete's participation;
- STA may modify or restrict participation where reasonably necessary for safety;
- STA may take reasonable emergency action where required to protect the athlete's health and safety; and
- ambulance, medical and treatment costs remain the responsibility of the parent/guardian, subject to applicable insurance or other coverage.
Australian Consumer Law
PHOTO, VIDEO & MEDIA
STA may take photos, video and other media during training, competitions, performances, events and other STA activities where the appropriate consent has been provided.
We use media to celebrate our athletes, recognise achievements, communicate with our community and share what training and competing at STA is really like. Families can change their consent for future STA use.
MEDIA CONSENT CAN BE CHANGED.
Parents and guardians can withdraw media consent for future STA use. However, media that has already been printed, distributed, published, shared or incorporated into completed materials may not always be able to be fully removed.
WHEN MEDIA MAY BE TAKEN
Photos and video may be taken during training, competitions, performances, events, workshops and other STA activities.
HOW STA MAY USE IT
Media may be used for athlete recognition, team promotion, club communication, STA's website, social media, advertising and event promotion.
ATHLETE PRIVACY
STA will take reasonable steps to use athlete media appropriately and will not intentionally publish private contact details, medical information or other sensitive personal information.
NAMES & ACHIEVEMENTS
Athlete names may occasionally accompany media when recognising results, achievements, announcements or other appropriate athlete recognition.
THIRD-PARTY EVENTS
Competition organisers, venues, photographers, other clubs and spectators may capture media independently. Their activities are outside STA's direct control.
WITHDRAWING CONSENT
Families can contact STA to withdraw consent for future STA use without affecting normal participation, except where third-party filming at an event cannot reasonably be avoided.
FORMAL STA POLICY Read the full Photo, Video & Media Consent Policy Photography, video, promotional use, privacy and withdrawing consent
Sunbury Stunt and Tumble Academy (STA) may take photographs, video recordings and other media during training, competitions, performances, events, workshops and other STA activities.
This policy explains how STA may use that media, how athlete privacy will be considered and how a parent/guardian may withdraw consent for future use.
Purpose of Photography, Video and Media
STA may capture photographs, video and other media for purposes including:
- athlete recognition;
- team promotion;
- club communication;
- social media;
- STA's website;
- advertising;
- competition-related promotion; and
- documenting STA activities and experiences.
Media Consent
Where media consent has been provided, the parent/guardian authorises STA to photograph, film or otherwise record the athlete during appropriate STA activities and to use that media for reasonable STA communication, promotional and recognition purposes.
Consent may include use through:
- STA's website;
- STA social media accounts;
- digital advertising;
- printed advertising;
- team or athlete announcements;
- event promotion;
- newsletters;
- promotional videos; and
- other reasonable STA marketing or communication materials.
Athlete Privacy
STA will take reasonable steps to ensure that media is used appropriately, taking into account the athlete's age, the context in which the media was captured and the intended use.
Athlete names may occasionally accompany media where appropriate for announcements, competition results, athlete recognition or achievements.
Appropriate Use of Media
STA will take reasonable steps to ensure photographs, video and other media used by STA are respectful and appropriate for the purpose for which they are being used.
Media should not intentionally portray an athlete in a humiliating, degrading, unsafe or inappropriate manner.
Third-Party Events, Venues and Media
STA athletes may participate in competitions, performances or other activities operated at third-party venues or by external organisations.
These environments may include event photographers, videographers, livestreaming, competition organisers, other clubs, spectators or members of the public who capture photographs or video independently of STA.
STA does not control photography, filming, livestreaming or publication carried out independently by third-party venues, competition organisers, photographers, other clubs, spectators or members of the public.
Where STA becomes aware of a reasonable privacy or child safety concern involving third-party media, STA may take reasonable steps to raise the concern with the relevant organiser or party where appropriate.
Withdrawing Media Consent
A parent/guardian may withdraw media consent for future STA use by contacting STA.
Once STA receives the withdrawal, STA will take reasonable steps to stop using new media of the athlete for the purposes covered by the withdrawn consent.
Where reasonably practicable, STA may remove existing digital media under its direct control following a request, but cannot guarantee removal from material that has already been shared, reproduced, distributed or published by others.
Participation After Withdrawing Consent
Withdrawing STA media consent will not, by itself, prevent an athlete from participating in STA training or programs.
However, some competitions, events or third-party venues may involve unavoidable photography, video, livestreaming or other media outside STA's control.
STA cannot guarantee that an athlete will not appear in third-party or background media at those activities.
Respectful Use by Athletes and Families
Athletes and families are expected to use photographs and video involving other STA athletes respectfully.
Media involving another child should not be used in a way that is humiliating, bullying, unsafe, inappropriate or knowingly breaches another family's reasonable privacy concerns.
Where a concern arises about media involving an STA athlete, families are encouraged to contact STA so the concern can be considered appropriately.
Parent/Guardian Acknowledgement
Where media consent is provided, the parent/guardian acknowledges that:
- STA may photograph or record the athlete during appropriate STA activities;
- STA may use approved media for reasonable communication, recognition, promotional and marketing purposes;
- STA will take reasonable steps to protect athlete privacy and use media appropriately;
- athlete names may occasionally accompany media for appropriate recognition, announcements, results or achievements;
- third-party photography, video or publication may occur at competitions, events and venues outside STA's direct control; and
- consent may be withdrawn for future STA use, but previously published, printed, distributed or shared material may not always be able to be fully removed.
PRIVACY POLICY
STA respects the privacy of athletes, parents, guardians, staff, coaches and other members of our community. We collect and use personal information only where it is reasonably required to safely and effectively operate the academy.
This includes information used for enrolments, attendance, communication, payments, competitions, athlete safety and administration. STA also uses approved digital systems and artificial intelligence tools to assist with authorised administrative and operational work.
WE DON'T SELL PERSONAL INFORMATION.
STA aims to collect only information reasonably necessary for its activities. Access to personal and sensitive information is limited according to the role of the person accessing it and the reason the information is required.
WHAT WE COLLECT
STA may collect enrolment, contact, attendance, payment, medical, emergency, competition and other information reasonably required to operate our programs.
CHILDREN'S INFORMATION
We take particular care with information about children and young people, especially medical, emergency, incident and child-safety information.
DIGITAL SYSTEMS
Approved third-party systems may be used for registrations, attendance, communications, payments, storage, competitions and administration.
AI WITH HUMAN OVERSIGHT
Approved AI tools may assist STA personnel, but they do not replace human responsibility, judgement or decision-making.
ACCESS & SECURITY
STA takes reasonable steps to restrict access and protect information against loss, misuse and unauthorised access or disclosure.
ACCESS & CORRECTION
Individuals can contact STA about access to, correction of, or concerns regarding personal information held about them.
FORMAL STA POLICY Read the full Privacy Policy Personal information, digital systems, data handling, artificial intelligence and privacy
Sunbury Stunt and Tumble Academy (STA) respects the privacy of athletes, parents, guardians, staff, coaches and other members of the STA community.
This policy explains how STA collects, uses, stores, accesses, discloses and protects personal information, including information relating to children and young people.
It also explains STA's use of digital systems and approved artificial intelligence (AI) tools.
Information We Collect
STA may collect information reasonably required to provide its programs and safely operate the academy, including:
- athlete name and date of birth;
- parent or guardian details;
- address, telephone number and email address;
- emergency contact details;
- class, team and enrolment information;
- attendance information;
- competition and event information;
- payment and transaction information;
- relevant medical, allergy, injury and emergency information;
- information relating to an athlete's safe participation in activities;
- photographs and video where appropriate consent has been provided;
- incident and injury records;
- communications between families and STA; and
- other information reasonably required to administer STA programs and activities.
Children and Young People
STA primarily provides activities for children and young people and takes particular care when handling their personal information.
Information about children and young people will only be accessed by people who reasonably require the information to perform their role or protect an athlete's safety and wellbeing.
Medical, emergency, incident, child-safety and other sensitive information may have additional access restrictions where appropriate.
This policy should be read together with the STA Child Safety & Wellbeing Policy.
How We Use Personal Information
STA may use personal information to:
- register and enrol athletes;
- manage classes, teams and programs;
- record and monitor attendance;
- communicate with athletes, parents and guardians;
- contact families in an emergency;
- provide coaches with information necessary to safely conduct activities;
- respond to injuries, incidents and medical situations;
- organise competitions, events and travel;
- process fees and payments;
- manage uniforms and athlete requirements;
- administer staff and coaching operations;
- meet legal, insurance, child-safety and sporting requirements;
- improve STA programs and operations; and
- perform reasonable administrative and business functions.
Digital Systems and Service Providers
STA uses approved digital systems and third-party service providers to operate the academy.
These may include services used for:
- registrations and enrolments;
- athlete and parent management;
- attendance;
- website hosting;
- email and communications;
- document and cloud storage;
- payments and invoicing;
- competition registration;
- business administration; and
- artificial intelligence-assisted administration.
STA seeks to provide these services only with information reasonably necessary for the relevant purpose and to manage access according to the responsibilities of the person using the system.
Use of Artificial Intelligence and ChatGPT
STA may use approved artificial intelligence tools, including ChatGPT Business provided by OpenAI, to assist authorised STA personnel with administrative and operational activities.
AI may assist STA with activities such as:
- preparing and improving communications;
- drafting and reviewing documents and policies;
- organising administrative information;
- class, team and program planning;
- attendance and operational analysis;
- website administration;
- developing templates and procedures;
- summarising information; and
- retrieving, organising or working with information from approved STA systems where an authorised connection has been established.
Where STA uses ChatGPT Business, OpenAI states that inputs and outputs from ChatGPT Business are not used to train or improve its models by default. OpenAI also states that business data is encrypted at rest and in transit.
Further information about OpenAI's handling of business data is available from:
OpenAI Business Data Privacy, Security and Compliance →
STA will nevertheless apply reasonable data-minimisation practices when using AI. Personal information should only be accessed or provided where reasonably necessary for an authorised STA purpose.
Additional care must be taken when information concerns:
- children and young people;
- medical information;
- injuries;
- emergencies;
- incidents;
- child-safety matters; or
- other sensitive personal information.
Sensitive information should only be used with an AI system where there is a legitimate operational reason, access is authorised and the information used is limited to what is reasonably necessary.
AI and Connected STA Systems
STA may authorise ChatGPT or another approved digital service to connect with STA systems for legitimate administrative purposes.
Where this occurs, access will be governed by the permissions provided to the relevant account and connection.
STA will take reasonable steps to restrict access according to operational requirements and periodically review whether connections and permissions remain appropriate.
Human Review and Decision-Making
AI-generated or AI-assisted information may contain errors and must be appropriately reviewed before being relied upon.
STA personnel remain responsible for information sent to families, records created or updated, and decisions made with the assistance of AI.
AI will not independently make final decisions concerning:
- athlete safety;
- child-safety matters;
- medical treatment or emergency responses;
- disciplinary action;
- athlete eligibility;
- employment decisions; or
- other significant decisions affecting an individual.
Disclosure of Personal Information
STA may disclose relevant personal information where reasonably necessary to:
- authorised coaches or staff;
- competition and event providers;
- insurers;
- medical or emergency personnel;
- professional advisers;
- technology and service providers supporting STA operations;
- government, regulatory or child-safety authorities; or
- another person or organisation where required or authorised by law.
Where appropriate, STA will seek to limit disclosure to the information reasonably necessary for the relevant purpose.
Medical and Emergency Information
STA may collect relevant medical, allergy, injury and emergency information to support the safe participation of athletes.
Relevant information may be made available to authorised coaches or staff where reasonably necessary to protect an athlete's health and safety.
In an emergency, STA may provide relevant personal information to emergency services, medical professionals or another appropriate person where reasonably necessary to protect an individual.
Photographs, Video and Media
STA's collection and use of photographs and video is governed by the STA Media & Photography Policy and the consent provided by athletes, parents or guardians.
Where appropriate, families may contact STA regarding changes to media consent.
Storage and Security
STA takes reasonable steps to protect personal information against:
- loss;
- misuse;
- unauthorised access;
- unauthorised disclosure;
- interference; and
- inappropriate alteration.
Measures may include restricted system permissions, account authentication, password protection and limiting access according to a person's role.
Access to Information
STA personnel should only access personal information where reasonably required to perform their role.
For example, a coach may require access to an athlete's name, class, attendance and relevant safety information without requiring access to all information STA holds about the athlete or their family.
Administrative, medical, incident and child-safety information may have additional access restrictions.
Accuracy, Access and Correction
STA seeks to maintain accurate and current personal information.
Parents, guardians, athletes and staff are encouraged to notify STA when contact, emergency, medical or other relevant information changes.
Individuals may contact STA to request access to, or correction of, personal information held about them.
STA may take reasonable steps to verify the identity and authority of the person making the request before providing access or making changes.
Retention and Disposal
STA will retain information for as long as reasonably required for operational, safety, insurance, financial, legal, regulatory and child-safety purposes.
Where information is no longer reasonably required, STA will take appropriate steps to securely delete, destroy or de-identify it where practicable.
Some information may need to be retained for longer periods because of legal, insurance, child-safety or record-keeping requirements.
Privacy Concerns and Enquiries
Questions, requests or concerns regarding privacy or STA's handling of personal information can be directed to:
Sunbury Stunt and Tumble Academy (STA)
Sunbury, Victoria
STA will take reasonable steps to review and respond to privacy concerns.
Where a concern relates to the safety or wellbeing of a child or young person, it will also be managed in accordance with the STA Child Safety & Wellbeing Policy and applicable reporting requirements.
Related STA Policies
This policy should be read together with relevant STA policies, including:
- Child Safety & Wellbeing Policy;
- Digital Technology and Media Policy;
- Media & Photography Policy;
- Coaching Standards & Conduct Policy;
- First Aid, Medical, Emergency and Incident Reporting & Management Policy;
- Risk Management Policy; and
- other applicable STA policies and procedures.
Policy Review
This policy will be reviewed at least annually and earlier where there are significant changes to STA's operations, technology, legal obligations or use of artificial intelligence.
STA will also periodically review its use of AI, connected systems and digital service providers to ensure appropriate privacy and information-handling practices remain in place.
CHILD SAFE CODE OF CONDUCT
Every child and young person at STA has the right to feel safe, respected, supported and able to participate without being subjected to inappropriate behaviour, unsafe practices or unreasonable boundaries.
This Code sets the expectations for owners, coaches, staff, volunteers, junior coaches and other adults acting on behalf of STA. It also recognises that cheerleading and tumbling are physical sports where appropriate spotting and physical assistance are sometimes necessary for athlete safety.
ATHLETE SAFETY COMES FIRST.
Coaches may use appropriate physical contact where it is genuinely required to spot, catch, support or protect an athlete. Physical contact must always have a legitimate coaching, safety or first-aid purpose.
RESPECT & BOUNDARIES
Adults working with STA athletes must treat children respectfully, maintain appropriate boundaries and take concerns seriously.
SAFE PHYSICAL CONTACT
Spotting and hands-on assistance are permitted where reasonably necessary for coaching or safety. Sexual, punitive or unnecessary contact is prohibited.
NO SECRET COMMUNICATION
Coaches must not privately message athletes under 18 through personal social media or messaging services or ask athletes to keep communications secret.
STA DEVICES FOR MEDIA
Coaches and staff must not photograph or record athletes using personal devices. Approved STA devices and appropriate consent must be used.
PRIVATE LESSONS STAY OBSERVABLE
Private lessons are permitted but must remain in open, observable areas with another STA coach or authorised staff member on the premises.
SPEAK UP
Child-safety concerns can be raised with Lauren or Nick. No person will be penalised by STA for raising a genuine child-safety concern in good faith.
FORMAL STA CODE Read the full Child Safe Code of Conduct Safeguarding, coaching boundaries, spotting, communication, supervision and reporting
Sunbury Stunt and Tumble Academy (STA) is committed to providing an environment where every child and young person feels safe, respected, supported and able to participate in cheerleading, tumbling and related activities.
This Child Safe Code of Conduct sets the behavioural expectations for STA owners, coaches, staff, volunteers, junior coaches and other adults acting on behalf of STA.
Who This Code Applies To
This Code applies to:
- STA owners and management;
- coaches and assistant coaches;
- junior coaches;
- employees and volunteers;
- contractors acting on behalf of STA;
- staff assisting at competitions, events, travel or overnight activities; and
- other adults placed in a position of responsibility for STA athletes.
Expected Behaviour
People covered by this Code are expected to:
- treat athletes with respect;
- support their safety, wellbeing and development;
- maintain appropriate adult-child and coach-athlete boundaries;
- listen to athletes and take concerns seriously;
- respond appropriately to unsafe or inappropriate behaviour;
- follow STA child-safety, medical, privacy and reporting procedures;
- model appropriate behaviour; and
- raise concerns where they believe a child may be at risk.
Physical Contact, Spotting and Athlete Safety
STA recognises that cheerleading, tumbling and stunting are physical sports in which appropriate physical contact is sometimes necessary for coaching and athlete safety.
Coaches are permitted and expected to use appropriate physical contact where reasonably necessary to:
- spot, catch or support an athlete;
- prevent or reduce the risk of a fall or injury;
- safely assist an athlete during tumbling or stunting;
- provide appropriate hands-on technical assistance or correction;
- assist with safe body positioning;
- position or operate training equipment safely;
- respond to an emergency; or
- provide first aid within the coach's training and responsibilities.
For planned hands-on technical correction where there is no immediate safety risk, coaches should explain what they are doing and, where appropriate, seek the athlete's agreement before making physical contact.
Physical contact must always have a legitimate coaching, safety or first-aid purpose and be appropriate to the athlete's age, activity and circumstances.
Coaches must respect an athlete who expresses discomfort with non-essential physical contact and, where reasonably possible, use verbal instruction or another appropriate coaching method instead.
Physical contact that is sexual, inappropriate, unnecessary, punitive or unrelated to legitimate coaching or athlete safety is prohibited.
Private Lessons and One-to-One Coaching
STA permits private lessons and one-to-one coaching where appropriate for athlete development.
Private lessons must:
- take place in an open and observable training area;
- not take place in a locked, closed or deliberately isolated area;
- have a second STA coach or authorised staff member on the premises for the duration of the lesson; and
- follow the same child-safety, physical-contact and professional-boundary requirements as other STA activities.
A parent/guardian may observe a private lesson where appropriate and consistent with STA's normal facility and training arrangements.
Coach-to-Athlete Communication
Coaches, staff and volunteers must not privately message an athlete under 18 through personal text messages, Messenger, Instagram, Snapchat or similar services.
Training-related communication should occur through:
- the athlete's parent/guardian;
- an STA-managed team or class communication channel that includes parents/guardians; or
- another communication system approved by STA.
Photography, Video and Personal Devices
Coaches, staff and volunteers must not photograph or record athletes using a personal phone, tablet, camera or other personal device.
Where photos or video are required for legitimate STA purposes, including:
- skill review;
- routine review;
- coaching feedback;
- competition preparation; or
- approved promotional content;
an STA-owned or STA-approved device must be used.
Athlete photographs and videos must never be taken in toilets, changing areas or other private areas.
Photos and videos may only be taken where the required consent is in place and in accordance with STA's Media & Photography and Digital Technology & Media Policies.
Relationships Outside STA
STA recognises that coaches, athletes and families may have genuine relationships outside the academy.
Coaches may be relatives, family friends, neighbours or members of the same community, school or sporting networks.
These genuine relationships are not prohibited.
However, being an athlete's coach creates a position of trust that must not be used to create, encourage or justify an inappropriate relationship.
While acting in an STA role, a parent/guardian's permission does not override STA's child-safety requirements.
STA does not seek to control ordinary private family or social arrangements that are genuinely independent of a person's STA role.
However, outside relationships must not be used to deliberately bypass STA's rules regarding:
- private messaging;
- transport;
- photography and video;
- one-to-one contact;
- professional boundaries; or
- other child-safety requirements.
Where conduct outside STA raises a reasonable concern about a person's suitability to work safely with children, STA may consider that conduct when determining whether the person should continue coaching, working or volunteering with STA.
Gifts, Favouritism and Special Treatment
Coaches must not use gifts, special treatment, excessive attention or privileges to establish an inappropriate relationship with an athlete.
Small, transparent and appropriate gifts associated with legitimate occasions such as team celebrations, birthdays or recognition of achievement may be appropriate.
Significant or unusually personal gifts between a coach and athlete should be discussed with STA management and the athlete's parent/guardian.
Language, Coaching and Emotional Safety
Coaches may:
- give clear and firm instructions;
- raise their voice where reasonably necessary to be heard;
- use urgent verbal instructions to stop unsafe activity;
- correct technique, effort, behaviour or failure to follow safety instructions;
- remove an athlete temporarily from an activity where required for safety or behaviour management;
- discuss performance honestly and constructively; and
- expect athletes to meet reasonable training and team standards.
A raised voice used for coaching or immediate safety is not, by itself, inappropriate conduct.
Coaches must not:
- deliberately humiliate, ridicule, shame or belittle an athlete;
- use threatening, intimidating or degrading language;
- swear at an athlete;
- use language to deliberately intimidate or humiliate an athlete;
- make discriminatory, sexualised or inappropriate comments;
- threaten an athlete with harm;
- use unsafe or excessive exercise as punishment; or
- retaliate against an athlete for raising a concern.
Swearing and Adult Language
STA recognises that an occasional swear word may occur during normal adult conversation or in reaction to a situation.
The incidental use of a swear word in the presence of an athlete is not, by itself, considered inappropriate conduct.
Coaches and staff must nevertheless remain mindful that they are working with children and young people and should use age-appropriate and professional language wherever reasonably possible.
A coach, staff member or volunteer must not:
- swear at an athlete;
- use swearing to intimidate, threaten, humiliate or belittle an athlete;
- use derogatory, discriminatory or sexually inappropriate language;
- use aggressive or excessive swearing that creates an intimidating environment; or
- encourage athletes to use inappropriate language toward others.
The context, frequency, purpose and manner of language will be considered when determining whether conduct is inappropriate.
Body Image, Weight and Appearance
Coaches must not make humiliating, derogatory or unnecessary comments about an athlete's body, weight, shape or appearance.
Where body position, strength, flexibility, conditioning or technique genuinely affects performance or safety, coaches may provide appropriate technical coaching focused on the skill or physical requirement.
Discussions specifically concerning an athlete's weight, dieting or significant body-composition concerns should not be casually undertaken by coaches.
Where such a discussion is genuinely necessary for health or safety, it should involve the athlete's parent/guardian and, where appropriate, a suitably qualified health professional.
Bullying, Harassment and Athlete-to-Athlete Behaviour
Coaches and staff must take reasonable action where they become aware of:
- bullying or repeated targeted behaviour;
- harassment or intimidation;
- discriminatory behaviour;
- sexual harassment or inappropriate sexualised behaviour;
- hazing or initiation practices;
- deliberate humiliation;
- threats or physical aggression;
- deliberate exclusion or targeting of another athlete; or
- retaliation against an athlete for raising a concern.
Athletes will sometimes disagree, become frustrated or experience friendship difficulties.
An isolated disagreement or conflict is not automatically bullying.
Coaches should consider the seriousness, repetition, intent, impact and any imbalance of power when determining an appropriate response.
Depending on the circumstances, coaches may:
- intervene and stop the behaviour;
- separate athletes;
- speak with the athletes involved;
- reinforce STA expectations;
- involve STA management;
- document significant or repeated incidents; and
- contact parents/guardians where appropriate.
Athletes should not be forced to hug, have physical contact or immediately reconcile where they are uncomfortable doing so.
Where behaviour may constitute abuse, grooming, sexual misconduct or another serious child-safety concern, it must be escalated through STA's child-safety reporting process.
Parents, Spectators and Other Adults
STA coaches and staff may take reasonable action where the behaviour of a parent, guardian, spectator or other adult affects athlete safety or wellbeing.
This may include:
- asking an adult to stop inappropriate behaviour;
- asking an adult to move away from an athlete or training area;
- temporarily stopping an activity;
- moving athletes away from a situation;
- contacting Lauren or Nick for assistance;
- asking an adult to leave the training area or premises where reasonably necessary; and
- contacting emergency services where there is an immediate threat to safety.
Toilets and Changing Areas
Coaches, staff and volunteers must respect athlete privacy.
They must not enter a toilet or changing area being used by an athlete unless there is a genuine safety, medical, welfare or emergency reason.
Where a younger athlete requires assistance, their parent/guardian should normally provide that assistance where available.
Where a coach must enter because of an emergency or immediate welfare concern, another coach should be present or informed where reasonably practicable.
Uniforms, Hair and Athlete Appearance
Coaches may appropriately assist athletes with:
- hair;
- bows;
- makeup;
- shoes;
- external uniform adjustments; and
- competition presentation requirements.
This assistance should occur with the athlete's agreement and respect their privacy.
Coaches should not assist an athlete with changing clothing where underwear or private areas would be exposed except where genuinely required for an emergency or appropriate care need.
Transport of Athletes
Coaches and staff should not routinely transport an athlete under 18 alone in their personal vehicle.
STA-organised transport should occur with parent/guardian knowledge and consent and should, where reasonably practicable, avoid a coach being alone with one child.
An exception may apply in an unexpected safety or emergency situation.
An unexpected safety or emergency situation is an unplanned circumstance where transporting an athlete is reasonably necessary to protect their immediate safety or welfare and waiting for normal transport arrangements would be unsafe or unreasonable.
Examples may include:
- a parent/guardian failing to arrive and being unable to be contacted after reasonable attempts;
- an athlete being left somewhere unsafe;
- an unexpected closure or evacuation;
- a transport arrangement failing during an STA competition or event; or
- another unforeseen situation where transport is reasonably necessary to protect the athlete.
Where emergency transport occurs:
- reasonable attempts should be made to contact the parent/guardian;
- STA management or another coach should be informed where practicable;
- parent/guardian consent should be obtained where reasonably possible;
- the athlete should preferably not travel alone with one coach where another safe option exists;
- the journey should directly address the safety situation; and
- the circumstances should be documented and communicated afterward.
Where there is a genuine medical emergency requiring emergency medical care, Triple Zero (000) should be contacted.
Competitions, Travel and Overnight Activities
This Code continues to apply at competitions, performances, travel activities, accommodation and other STA events.
Where athletes are travelling with and remaining under the supervision of their own parent/guardian, the parent/guardian remains primarily responsible for their child outside designated STA activities.
Adult coaches must not share a bed with an athlete under 18 unless the athlete is their own child.
A coach should not be alone in an athlete's hotel room or have an athlete alone in the coach's hotel room.
Room checks should use a two-adult approach where reasonably practicable.
Coaches should knock and allow athletes appropriate privacy before entering rooms.
Nothing prevents immediate entry or intervention where a coach reasonably believes an athlete is injured, seriously unwell or in immediate danger.
STA Studio Sleepovers
STA may occasionally hold approved studio sleepovers or other overnight activities.
For STA studio sleepovers:
- parent/guardian consent must be obtained for athletes under 18;
- emergency and medical information must be available;
- at least two authorised adult supervisors must be present overnight;
- STA will maintain a minimum supervision ratio of one adult supervisor for every 10 athletes;
- additional supervisors may be used depending on athlete ages, individual needs, activities or facility requirements;
- athletes must be given appropriate privacy for changing and toileting;
- an adult must not sleep alone in an isolated area with an athlete unless the athlete is their own child;
- at least one supervising adult must remain readily available to respond during the night; and
- athletes must be permitted to contact their parent/guardian if they feel uncomfortable or wish to go home.
Alcohol, Drugs, Smoking, Vaping and Impairment
Coaches and staff must be fit to safely perform their responsibilities whenever they are coaching, supervising, transporting or otherwise responsible for athletes.
A person must not coach or supervise athletes while impaired by alcohol, illicit drugs, medication or another substance to an extent that affects their judgement, behaviour or ability to safely perform their role.
Coaches and staff must not consume alcohol while actively responsible for athletes, including during STA studio sleepovers and overnight activities.
Alcohol, cigarettes, vaping products, nicotine products or illicit drugs must not be supplied to an athlete under 18.
Smoking and vaping are not permitted inside the STA facility or while actively coaching or supervising athletes.
STA recognises that coaches and families may attend lawful social functions, dinners or competition celebrations where alcohol is available.
A coach consuming alcohol appropriately at such an event is not automatically in breach of this Code where they are not responsible for supervising athletes at that time and their behaviour remains appropriate.
Medication and Medical Support
Parents/guardians are responsible for advising STA of relevant medical conditions, allergies and medication requirements that may affect an athlete's safe participation.
Athletes requiring emergency medication, such as an asthma reliever or adrenaline injector, must have appropriate access to that medication during STA activities.
Coaches should not routinely provide athletes with medication from their own personal supplies.
Where medication is required during an STA activity, arrangements should be made with the parent/guardian.
Nothing in this Code prevents a coach from providing reasonable emergency assistance within their training and capabilities.
Where an athlete is experiencing a medical emergency, coaches must prioritise safety and contact Triple Zero (000) where required.
Medical information must only be shared with people who reasonably require it to protect or support the athlete.
Junior Coaches
STA may use junior coaches as part of a supervised coaching-development pathway.
Junior coaches aged 14–15 may assist with:
- dance;
- motions;
- choreography;
- counts;
- demonstrations;
- warm-ups; and
- other non-physical coaching activities appropriate to their ability.
Junior coaches aged 14–15 must not physically spot tumbling or stunting skills.
Junior coaches aged 16–17 may perform non-physical coaching duties and may physically spot athletes aged 8 years and under for tumbling or stunting where:
- STA has assessed the junior coach as trained and competent for the particular skill;
- an adult STA coach is on the premises and responsible for the session; and
- the skill, athlete, size difference and circumstances are considered appropriate.
Turning 16 does not automatically qualify a junior coach to spot every skill.
STA may restrict a junior coach from spotting any skill where it considers the circumstances unsuitable.
Working With Children Clearances and Staff Suitability
Adults working with STA athletes must hold any Working with Children Clearance or other screening required for their role.
STA may also consider:
- references;
- previous experience;
- qualifications;
- coaching competency;
- conduct and behaviour;
- attitude toward child safety; and
- ongoing suitability to work with children.
A Working with Children Clearance does not, by itself, determine whether a person is suitable to work with STA athletes.
New coaches and staff will receive appropriate induction into STA's child-safety, reporting, digital communication and coaching expectations.
Responding to an Athlete Disclosure
If an athlete discloses abuse, inappropriate behaviour, a safety concern or another serious matter, coaches and staff should:
- Listen calmly and allow the athlete to speak in their own words.
- Reassure the athlete that they did the right thing by speaking up.
- Explain that the information may need to be shared with people who can help keep them safe.
- Record what was said as accurately as reasonably possible.
- Report the concern to Lauren or Nick as soon as reasonably practicable.
Coaches must not:
- promise complete secrecy;
- conduct their own investigation;
- repeatedly question the athlete;
- confront the person the allegation concerns; or
- discourage the athlete from speaking further.
If an athlete later withdraws or changes their disclosure, the original concern must still be reported and appropriately considered.
Reporting Child-Safety Concerns
A coach, staff member or volunteer does not need to prove that abuse or inappropriate behaviour has occurred before raising a concern.
Concerns may relate to another coach, staff member, volunteer, parent, guardian, spectator, athlete or any other person.
Where there is an immediate risk of harm or emergency, the priority is protecting the child and contacting Triple Zero (000) where emergency assistance is required.
Other concerns should be reported as soon as reasonably practicable to STA's Child Safety Contacts.
STA Child Safety Contacts
Primary Child Safety Contact: Lauren Mamalis
Alternative Child Safety Contact: Nick Mamalis
An athlete, parent, coach or other person may speak to either Lauren or Nick about a child-safety concern.
Where a concern involves one Child Safety Contact, the concern should be raised with the other.
Where a concern involves both, or where internal reporting is inappropriate, the matter may be reported directly to the relevant external authority.
STA's internal reporting process does not replace any legal obligation to report a matter to Victoria Police, Child Protection or another authority.
Breaches of This Code
A breach of this Code may result in action including:
- coaching direction or additional supervision;
- additional training;
- formal warning;
- temporary restriction of duties;
- suspension;
- removal from coaching, employment or volunteering;
- reporting to an external authority where required; or
- other action considered appropriate to protect athletes and STA.
The response will depend on the seriousness, circumstances and risk associated with the conduct.
Related STA Policies
This Code should be read together with relevant STA policies, including:
- Child Safety & Wellbeing Policy;
- Coaching Standards & Conduct Policy;
- Digital Technology & Media Policy;
- Media & Photography Policy;
- Disciplinary Actions Policy;
- First Aid, Medical, Emergency and Incident Reporting & Management Policy;
- Risk Management Policy;
- Privacy & Information Handling Policy; and
- other applicable STA procedures and codes.
Acknowledgement
By working, coaching or volunteering with STA, the person acknowledges that they are expected to understand and comply with this Child Safe Code of Conduct and to raise concerns where they believe a child or young person may be unsafe.
ATHLETE CODE OF CONDUCT
Being part of STA means being part of a team and a community. Athletes are expected to treat others with respect, train safely, support their teammates and take responsibility for their behaviour.
We don't expect athletes to be perfect. Athletes can make mistakes, have difficult days, disagree with each other, ask questions and ask for help. What matters is how we respond, how we treat each other and whether we continue to make STA a safe and supportive place to train.
YOU CAN ALWAYS SPEAK UP.
Athletes are encouraged to tell a coach if they feel unsafe, uncomfortable, worried, bullied or need help. An athlete will not get in trouble with STA for genuinely raising a concern or saying they do not feel safe.
RESPECT EACH OTHER
Treat teammates, coaches, competitors, officials and other people with respect.
TRAIN SAFELY
Follow reasonable safety instructions and speak up if something feels unsafe or you are not comfortable attempting a skill.
BE A TEAMMATE
Encourage others, accept corrections, contribute to the team and avoid blaming teammates when something goes wrong.
NO BULLYING OR TARGETING
Bullying, harassment, intimidation, deliberate exclusion and repeated targeting of another athlete are not acceptable.
REPRESENT STA WELL
Show good sportsmanship at training, competitions, performances, events and online.
ASK FOR HELP
Athletes can speak to a coach they trust, Lauren, Nick or their parent/guardian if something is wrong.
FORMAL STA CODE Read the full Athlete Code of Conduct Respect, safety, teamwork, behaviour, sportsmanship and athlete responsibilities
Sunbury Stunt and Tumble Academy (STA) is committed to providing an environment where athletes can participate safely, develop their skills, build confidence, form positive relationships and enjoy being part of a team.
This Athlete Code of Conduct explains the behaviour expected from athletes participating in STA classes, teams, training sessions, competitions, performances, events and other STA activities.
Who This Code Applies To
This Code applies to athletes participating in STA:
- recreational classes;
- tumbling classes;
- CheerStars and Cheer Sport teams;
- competitive teams;
- private lessons;
- workshops and holiday programs;
- competitions and performances;
- travel and STA events; and
- other STA activities.
Expectations will be applied appropriately according to an athlete's age, maturity, understanding and individual circumstances.
Respect
Athletes are expected to:
- treat teammates with respect;
- treat coaches and staff with respect;
- treat athletes from other teams and clubs with respect;
- respect competition officials and event staff;
- listen when coaches are giving instructions;
- respect other people's belongings;
- respect differences between people; and
- avoid behaviour intended to embarrass, humiliate, threaten or deliberately upset another person.
Athletes are allowed to disagree, ask questions and express concerns respectfully.
Training and Safety
Athletes are expected to:
- follow reasonable safety instructions;
- use equipment only as directed or permitted by a coach;
- avoid deliberately distracting another athlete while they are performing a skill;
- avoid deliberately unsafe behaviour;
- tell a coach about an injury, pain or safety concern;
- participate within the skill progression determined appropriate by their coach; and
- make reasonable efforts to remain focused during instruction and training.
Coaches may stop or modify an athlete's participation where reasonably necessary for safety.
Speaking Up About Safety
An athlete may tell a coach that they do not feel safe or comfortable attempting a particular skill.
The coach may discuss the concern, modify the activity, provide additional support, use a different progression or determine whether the athlete should continue attempting the skill.
Athletes are still expected to participate reasonably in training and to work with their coaches toward appropriate skill development.
Bullying, Harassment and Exclusion
Athletes must not engage in:
- bullying or repeated targeted behaviour;
- harassment or intimidation;
- discriminatory behaviour;
- threats or deliberate physical aggression;
- hazing or initiation behaviour;
- deliberate humiliation;
- inappropriate sexualised behaviour or harassment;
- repeated deliberate exclusion intended to hurt or target another athlete; or
- retaliation against someone for reporting a concern.
Athletes will sometimes disagree, become frustrated or experience friendship difficulties.
STA will consider the seriousness, repetition, intention, impact and circumstances when responding to behaviour concerns.
Language
Athletes should use language that is appropriate to the training environment and respectful of the people around them.
STA recognises that an occasional swear word may occur, particularly among older athletes.
Athletes must not:
- swear aggressively at another person;
- use language to threaten, intimidate or humiliate someone;
- use discriminatory, hateful or sexually inappropriate language;
- repeatedly use aggressive or excessive language that disrupts the training environment; or
- deliberately use language to target another athlete.
Context, age, frequency, intention and impact will be considered when responding to concerns about language.
Teamwork
Cheerleading is a team sport. Athletes are expected to make reasonable efforts to:
- encourage teammates;
- contribute positively to their team;
- accept reasonable coaching corrections;
- work cooperatively with stunt groups and teammates;
- take responsibility for their own effort and behaviour;
- avoid blaming or humiliating another athlete when a skill or routine does not work; and
- support teammates with different roles, abilities and strengths.
Athletes do not need to be close friends with every teammate, but they are expected to treat each other respectfully and work together appropriately.
Body Image and Appearance
Athletes must not make humiliating, derogatory or targeted comments about another person's:
- body;
- weight;
- shape;
- appearance;
- physical ability; or
- other personal characteristics.
Athletes should understand that different people have different strengths, body types, roles and skill progressions.
Phones and Personal Devices
Athletes should follow STA and coach instructions regarding the use of phones, smart watches and other personal devices during training.
Devices should not interfere with training, athlete safety or team participation.
An athlete may use a device where permitted by a coach or where reasonably necessary to contact a parent/guardian or respond to an important matter.
Photography and Video
Athletes must respect the privacy of other athletes.
Athletes must not take photographs or video in toilets, changing areas or other private areas.
Athletes must not deliberately photograph, film or share embarrassing, inappropriate or private content involving another athlete.
Where a coach gives instructions about photography or filming during training, competitions or other STA activities, athletes are expected to follow those instructions.
Social Media and Online Behaviour
Athletes are expected to behave respectfully when using social media, messaging groups or other online platforms in connection with STA, their teammates or competitions.
Athletes must not use online platforms to:
- bully or target another athlete;
- threaten or harass another person;
- deliberately humiliate a teammate, coach or competitor;
- share private or inappropriate images of another athlete;
- impersonate another person for the purpose of causing harm; or
- retaliate against someone who has raised a concern.
STA does not seek to control ordinary private conversations or social media use that has no reasonable connection to STA.
However, online behaviour may be addressed where it has a meaningful impact on athlete safety, wellbeing or the STA training environment.
Competitions and Sportsmanship
Athletes representing STA at competitions, performances and events are expected to:
- show good sportsmanship;
- support their teammates;
- respect other clubs and competitors;
- respect judges and officials;
- follow reasonable instructions from STA coaches;
- behave appropriately during awards and presentations; and
- avoid publicly blaming or attacking another athlete because of a result or mistake.
Attendance and Team Commitment
Athletes in team programs are expected to make reasonable efforts to attend scheduled training, particularly where their attendance affects stunt groups, formations, routine preparation or competition readiness.
Athletes should communicate with their parent/guardian and coaches where they are injured, unwell or experiencing a concern affecting participation.
STA recognises that younger athletes are not responsible for managing family schedules, transport, payments or parent communication.
Uniforms and Presentation
Athletes are expected to follow reasonable uniform, hair, footwear, jewellery and competition presentation requirements communicated by STA.
These requirements may be necessary for:
- safety;
- competition rules;
- team presentation; or
- routine requirements.
Athletes may ask a coach for assistance where needed.
Uniform and presentation requirements will be applied in a manner consistent with athlete safety, dignity and reasonable individual needs.
Alcohol, Vaping, Smoking and Drugs
Athletes under 18 must not possess, consume, supply or use alcohol, vaping products, cigarettes, nicotine products or illicit drugs during an STA activity.
Athletes must not attend training, competition or another STA activity impaired by alcohol or illicit drugs.
Athletes who require medication for legitimate medical reasons are not prohibited from using that medication appropriately.
Respecting Coaches and Coaching Decisions
Athletes are expected to follow reasonable coaching decisions relating to:
- safety;
- skill progression;
- stunt positions;
- routine positions;
- team formations;
- training activities; and
- competition preparation.
Not every athlete will always receive the position, stunt role, tumbling pass or routine placement they would prefer.
Athletes may respectfully ask questions or discuss concerns with their coach.
If Something Is Wrong
Athletes are encouraged to speak up if:
- they feel unsafe;
- someone is hurting or frightening them;
- they are being bullied or targeted;
- another athlete may be unsafe;
- an adult's behaviour makes them uncomfortable;
- they are worried about something happening at STA; or
- they simply need help.
Athletes may speak to a coach they trust, Lauren, Nick or their parent/guardian.
STA Child Safety Contacts
Primary Child Safety Contact: Lauren Mamalis
Alternative Child Safety Contact: Nick Mamalis
Athletes may speak to either Lauren or Nick.
They may also speak to another trusted adult, coach or their parent/guardian.
Responding to Behaviour Concerns
STA aims to use behaviour management to help athletes understand expectations, repair problems where appropriate and return successfully to participation.
Depending on the circumstances, STA may use:
- a reminder or redirection;
- a conversation with the athlete;
- temporary removal from a particular activity;
- additional supervision or behaviour support;
- a discussion with the parent/guardian;
- a behaviour agreement or formal warning;
- temporary suspension from an activity, team or program; or
- removal from a program in serious circumstances.
STA does not necessarily need to follow these steps in order.
Serious violence, deliberate unsafe behaviour, significant bullying, sexual misconduct or another serious safety concern may require immediate escalation.
Where possible and appropriate, athletes should be given an opportunity to understand the concern and improve their behaviour.
No Retaliation for Speaking Up
An athlete must not be punished, bullied, excluded or treated unfairly because they:
- made a genuine complaint;
- reported a safety concern;
- asked for help;
- supported another athlete who raised a concern; or
- said they did not feel safe.
Knowingly making a deliberately false allegation for the purpose of harming another person may be addressed separately.
Parent/Guardian Responsibility
Parents/guardians are encouraged to help younger athletes understand this Code.
STA recognises that expectations should be applied appropriately according to an athlete's age, maturity, individual circumstances and understanding.
Athlete Acknowledgement
By participating at STA, athletes are expected to make reasonable efforts to:
- keep themselves and others safe;
- treat people respectfully;
- follow reasonable coaching instructions;
- support their teammates;
- speak up when something feels wrong; and
- take responsibility for their behaviour.
PARENT CODE OF CONDUCT
Parents and guardians play an important role in an athlete's experience at STA. Positive support, respectful communication and working together with coaches help create the environment where athletes can enjoy their sport, develop their skills and grow in confidence.
Parents are welcome to ask questions, raise concerns and respectfully disagree with a decision. This Code is about how we communicate, support athletes and treat the people around us — not about expecting parents to agree with everything.
SUPPORT THEM. DON'T DEFINE THEM BY THE RESULT.
Competition results matter and athletes are encouraged to work toward strong performances. But a placing, score, mistake or single performance should never define an athlete's value, effort or progress.
BE A POSITIVE SUPPORTER
Encourage effort, improvement, teamwork and resilience rather than focusing only on results or mistakes.
LET THE COACHES COACH
Avoid sideline coaching or giving athletes conflicting technical instructions, particularly during tumbling and stunting.
COMMUNICATE WITH US
Questions and concerns are welcome. Raise them respectfully with the appropriate STA coach or management so they can be properly addressed.
RESPECT EVERY ATHLETE
Support your own child without criticising, blaming, confronting or negatively discussing another athlete.
SUPPORT TEAM COMMITMENTS
Help athletes meet attendance, training, competition and communication commitments associated with their program.
YOU CAN RAISE CONCERNS
Parents can question decisions, raise complaints and report child-safety concerns without their athlete being unfairly treated for doing so.
FORMAL STA CODE Read the full Parent/Guardian Code of Conduct Parent support, communication, sportsmanship, behaviour and responsibilities
Sunbury Stunt and Tumble Academy (STA) recognises that parents and guardians play an important role in an athlete's sporting experience.
STA aims to work in partnership with families to create an environment where athletes can participate safely, develop their skills, build confidence, form positive relationships and enjoy being part of their team and the wider STA community.
This Parent/Guardian Code of Conduct explains the behaviour and responsibilities expected from parents and guardians in connection with STA activities.
Respectful Behaviour
Parents and guardians are expected to:
- treat athletes with respect;
- treat coaches and staff with respect;
- treat other parents and families with respect;
- treat competition officials, event staff and athletes from other clubs with respect;
- avoid threatening, intimidating or abusive behaviour;
- avoid discriminatory or inappropriate behaviour; and
- communicate concerns in a reasonable and constructive manner.
STA recognises that people may become frustrated or disagree. A disagreement is not, by itself, inappropriate behaviour.
Supporting Your Athlete
Parents and guardians are encouraged to support athletes by:
- recognising effort and improvement;
- encouraging resilience after mistakes;
- supporting positive team behaviour;
- helping athletes maintain perspective around competition results;
- encouraging respectful communication with coaches; and
- allowing athletes to develop at an appropriate pace.
STA encourages athletes to work toward strong performances and competitive success.
Coaching Decisions
STA coaches are responsible for decisions relating to:
- skill progression;
- athlete safety;
- stunt positions and groups;
- routine positions;
- formations;
- tumbling passes;
- training activities;
- competition preparation; and
- other technical coaching matters.
Not every athlete will always receive the role, position or skill opportunity they or their parent would prefer.
Parents may respectfully ask coaches to explain a decision or discuss a concern.
However, parents must not intimidate, threaten, abuse or repeatedly harass coaches in an attempt to force a particular coaching decision.
Sideline Coaching
Parents and guardians should not provide technical coaching instructions to athletes while STA coaches are conducting a class, training session, warm-up or competition preparation.
This is particularly important during:
- stunting;
- tumbling;
- skill progressions;
- routine training; and
- competition warm-ups.
Parents are welcome to encourage athletes positively from appropriate spectator areas.
Communication With Coaches
Parents and guardians are encouraged to communicate with STA when they have questions or concerns.
Where possible, discussions that require significant time should not take place while a coach is actively responsible for supervising or coaching athletes.
Parents may be asked to arrange an appropriate time for a longer conversation.
Communication should remain respectful even where the parent, athlete and coach have different views.
Concerns and Complaints
Parents and guardians have the right to raise concerns about:
- athlete safety;
- child safety;
- coaching practices;
- communication;
- team or class arrangements;
- fees or administration;
- another person's behaviour; or
- another matter relating to STA.
Where appropriate, concerns should first be raised with the relevant coach or STA management.
Knowingly making a deliberately false allegation for the purpose of harming another person may be addressed separately.
Child Safety
Parents and guardians are encouraged to raise any concern relating to the safety or wellbeing of a child or young person.
A parent does not need to prove that inappropriate behaviour or abuse has occurred before raising a genuine concern.
Where there is an immediate risk of harm or emergency, protecting the child and contacting Triple Zero (000) where necessary should take priority.
Other child-safety concerns may be raised with STA's Child Safety Contacts.
STA Child Safety Contacts
Primary Child Safety Contact: Lauren Mamalis
Alternative Child Safety Contact: Nick Mamalis
Parents and guardians may speak to either Lauren or Nick.
Where a concern involves one Child Safety Contact, it may be raised with the other.
Where internal reporting is inappropriate or an external report is legally required, parents may contact the relevant external authority directly.
Other People's Children
Parents and guardians must not discipline, intimidate, threaten or aggressively confront another person's child in connection with an STA matter.
Where a parent has a concern about another athlete's behaviour, the concern should normally be raised with an STA coach or management.
Nothing prevents a parent from taking reasonable immediate action to protect a child from an urgent safety risk.
Photography and Video
Parents and guardians should respect the privacy of other athletes when taking photographs or video at STA activities, competitions and events.
Photography and video must never be taken in toilets, changing areas or other private areas.
Parents must comply with reasonable photography or filming restrictions imposed by STA, competition organisers or venues.
Images or video of another athlete should not be used to deliberately embarrass, ridicule, target or harm that athlete.
Social Media and Online Behaviour
Parents and guardians are expected to communicate respectfully online where their behaviour has a reasonable connection with STA, its athletes, coaches, teams or competitions.
Parents must not use online platforms to:
- bully or threaten an athlete;
- harass a coach or another parent;
- deliberately humiliate or target another person;
- publish private or sensitive information about another athlete;
- encourage attacks on a child or young person; or
- retaliate against someone who has raised a child-safety concern.
STA does not seek to control ordinary private opinions, conversations or social-media use that has no reasonable connection with STA.
Parents may express disagreement or criticism in an appropriate manner.
Competitions and Sportsmanship
At competitions and performances, parents and guardians are expected to:
- support STA athletes positively;
- respect other clubs and competitors;
- respect judges and event officials;
- avoid publicly blaming an athlete for a mistake or result;
- avoid abusive or threatening behaviour toward officials, coaches or other spectators; and
- follow reasonable venue and event requirements.
Parents are encouraged to celebrate their athlete's achievements and support the STA team community.
Attendance and Team Commitment
Where an athlete is enrolled in a team program, parents and guardians are expected to make reasonable efforts to support the attendance commitments associated with that team.
Attendance can affect:
- stunt groups;
- formations;
- routine preparation;
- competition readiness; and
- other athletes within the team.
Parents should advise STA of absences as early as reasonably possible.
STA recognises that illness, injury, family emergencies and other genuine circumstances may affect attendance.
Injuries and Medical Information
Parents and guardians are responsible for providing STA with accurate and current information about relevant:
- medical conditions;
- allergies;
- injuries;
- medications;
- emergency requirements; and
- other circumstances that may affect an athlete's safe participation.
Parents should advise STA when relevant information changes.
Coaches may modify or restrict an athlete's participation where reasonably necessary for safety.
Training Floor and Athlete Areas
Parents and guardians must follow reasonable STA requirements regarding access to:
- training floors;
- equipment areas;
- athlete warm-up areas;
- competition athlete areas; and
- other restricted spaces.
These restrictions may be required for athlete safety, supervision, insurance, venue requirements or effective coaching.
Parents may be permitted into an athlete area where requested or approved by STA.
Language
STA recognises that adults may occasionally use a swear word in ordinary conversation or in reaction to a situation.
An occasional swear word is not, by itself, automatically a breach of this Code.
Parents and guardians must not:
- swear aggressively at an athlete;
- swear aggressively at a coach or staff member;
- use threatening or intimidating language;
- use discriminatory, hateful or sexually inappropriate language;
- deliberately humiliate or belittle a child; or
- use aggressive language in a way that creates an unsafe or intimidating environment.
Context, frequency, purpose and impact will be considered when responding to concerns.
Alcohol, Drugs and Impairment
Parents and guardians must not attend STA activities in a condition where impairment results in unsafe, threatening, aggressive or inappropriate behaviour.
Alcohol, illicit drugs, cigarettes, vaping products or nicotine products must not be supplied to athletes under 18 during an STA activity.
STA recognises that lawful social events, dinners and competition celebrations may involve alcohol.
Appropriate lawful alcohol consumption by an adult is not, by itself, a breach of this Code.
Fees and Enrolment Responsibilities
Parents and guardians are responsible for understanding the enrolment and financial commitments associated with their athlete's program.
Where a family is experiencing genuine financial difficulty, STA encourages the parent/guardian to communicate with STA as early as possible.
Parents should raise questions about invoices, fees or payment arrangements directly with STA rather than involving athletes in adult financial discussions.
This does not remove the parent/guardian's financial or enrolment obligations.
Behaviour Concerns
Where a parent's or guardian's behaviour creates a significant concern, STA may take reasonable action.
This may include:
- discussing the concern with the parent;
- providing a warning;
- setting reasonable communication or behaviour expectations;
- restricting access to particular training or athlete areas;
- requiring communication to occur through a nominated STA representative;
- asking the person to leave an STA activity or premises;
- contacting police or another authority where necessary; or
- taking other reasonable action to protect athletes, staff and the STA community.
STA will consider the seriousness, circumstances, repetition and impact of the behaviour.
Where reasonably possible, STA will seek to address the adult's behaviour without unfairly disadvantaging the athlete.
Parent/Guardian Acknowledgement
By enrolling or supporting an athlete participating at STA, parents and guardians are expected to make reasonable efforts to:
- support athlete safety and wellbeing;
- communicate respectfully;
- support their athlete positively;
- respect other athletes and families;
- work constructively with coaches and STA staff;
- meet the reasonable commitments associated with their athlete's program; and
- raise concerns appropriately when something is wrong.
Policies & Athlete Safety at Sunbury Stunt and Tumble Academy
Sunbury Stunt and Tumble Academy (STA) is a cheerleading and tumbling academy
based in Sunbury, Victoria. Our policies explain how we manage athlete safety,
child safety, coaching standards, enrolments, fees, medical information,
privacy and participation in our programs.
Our policies apply across our recreational cheerleading, tumbling, Cheer Sport,
CheerStars and competitive cheerleading programs, as applicable.
STA is committed to providing a safe and supportive environment for children
and young people. Our coaches, athletes and families are expected to follow
clear standards of behaviour, communication and athlete safety.
Parents and guardians are encouraged to review the policies relevant to their
athlete before enrolling. If you have questions about a policy or how it applies
to your athlete, please contact Sunbury Stunt and Tumble Academy.
FREQUENTLY ASKED QUESTIONS
Looking for a quick answer? These are some of the questions families commonly have about STA's policies, safety, enrolments, fees and athlete participation.
Can an athlete tell a coach they don't feel safe doing a skill?
Yes. Athletes are encouraged to tell a coach if they feel unsafe, frightened, injured, in pain or uncomfortable attempting a skill.
A coach may respond by using drills, progressions, additional spotting, modifications or another appropriate coaching approach.
An athlete will not be punished simply for genuinely saying that they feel unsafe or asking for additional help.
Read the Athlete Code of Conduct →Is physical contact used when coaching cheerleading and tumbling?
Yes. Cheerleading, stunting and tumbling are physical sports and appropriate physical contact may be required to spot, catch, support or protect an athlete.
Coaches may also use appropriate hands-on technical assistance where it has a legitimate coaching or safety purpose.
STA's Child Safe Code of Conduct clearly distinguishes appropriate coaching and safety contact from inappropriate, unnecessary or punitive contact.
Read the Child Safe Code of Conduct →What happens if my child is injured during training?
STA may modify or stop an athlete's participation where necessary for safety and may provide appropriate first aid.
Where urgent medical attention is required, STA may contact the athlete's parent or emergency contact, call Triple Zero (000), request ambulance assistance or take other reasonable steps to protect the athlete.
Parents and guardians should keep STA informed of relevant injuries, medical conditions, allergies and medications.
Read Medical, Emergency & Injuries →Do recreational athletes enrol for a full term?
Yes. Recreational enrolment is generally a commitment for the applicable school term.
Where weekly or fortnightly payment arrangements are available, these are ways of paying the applicable enrolment fees. They do not create a week-to-week or fortnight-to-fortnight enrolment.
Read the Enrolment Terms & Conditions →How long is the commitment for competitive cheerleading?
Acceptance of a position on an STA competitive team is generally a commitment for the applicable competition year or season.
Competitive team enrolments have an initial four-week withdrawal period from the athlete's commencement in the program. After that period, the commitment applying to the program continues unless STA agrees otherwise or applicable law requires otherwise.
Read Fees, Cancellations & Withdrawals →What is the commitment for CheerStars and Cheer Sport?
CheerStars and Cheer Sport enrolments are generally a commitment through to the team's nominated competition or program completion date.
These programs also have an initial four-week withdrawal period from the athlete's commencement in the program.
Read Fees, Cancellations & Withdrawals →Do I still pay if my athlete misses training?
Training fees generally remain payable when an athlete misses a scheduled class or team training session.
This includes absences due to holidays, family commitments, school activities, minor illness or other personal circumstances because the athlete's place in the program remains allocated.
Injury and significant medical circumstances may be considered separately under STA's applicable policy.
Read Fees, Cancellations & Withdrawals →What happens if STA cancels a class?
Where STA cancels a class or training session and does not provide a reasonable replacement, make-up or alternative arrangement, STA will provide an appropriate credit, adjustment or other remedy where required.
Known closures, such as applicable public holidays, may already have been excluded when fees were calculated.
Read Fees, Cancellations & Withdrawals →Can I talk to STA if I am having difficulty paying fees?
Yes. STA understands that financial circumstances can change and encourages families experiencing genuine financial difficulty to contact us as early as possible.
Where appropriate, STA may agree to an alternative payment arrangement. An alternative payment arrangement does not automatically remove or reduce the underlying amount owed.
Read Fees, Cancellations & Withdrawals →Does STA use photographs and video?
Yes. STA may photograph or record athletes during training, competitions, performances, events and other STA activities where the appropriate media consent is in place.
Photos and video may be used for approved purposes such as skill or routine review, athlete recognition, club communication, STA's website, social media and promotional activities.
STA coaches and staff must not photograph or record athletes using their personal devices for STA purposes.
Read the Photo, Video & Media Policy →How does STA use AI and personal information?
STA may use approved artificial intelligence tools to assist authorised staff with appropriate administrative and operational tasks.
AI assists STA personnel and does not replace human responsibility or decision-making. The handling of personal information, digital systems and approved AI tools is covered by STA's Privacy Policy.
Read the Privacy Policy →Who can I contact about a child-safety concern?
STA's Primary Child Safety Contact is Lauren Mamalis.
STA's Alternative Child Safety Contact is Nick Mamalis.
A concern involving one Child Safety Contact may be raised with the other. No person will be penalised by STA for raising a genuine child-safety concern in good faith.
Where there is immediate danger or an emergency, contact Triple Zero (000).
Read the Child Safe Code of Conduct →WE'RE HAPPY TO HELP.
Policies can't cover every individual situation. If you have a question about your athlete, enrolment or a policy, get in touch with STA and we'll help you find the right information.
READY TO GET STARTED?
Find the right class for your athlete, explore the available pathways and take the next step with STA.
From recreational cheerleading and tumbling through to CheerStars, Cheer Sport and competitive pathways, there's a place to start, grow and belong at Sunbury Stunt and Tumble Academy.